Council Meeting – 14th April 2025

Council Meeting – 14th April 2025 – 7pm Cothill School, Music Room

Agenda

• To note apologies for absence
• To receive any Declarations of Interest from Councillors relating to items on the Agenda – Members to declare any interests, including Disclosable Pecuniary Interest they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct and to consider any prior requests from members for dispensations that accord with the Localism Act 2011 s33(b-e). (NB this does not preclude any later declarations)
• To receive updates relating to airfield events and related issues – MOD Station Admin Manager, David O’Hara & Cllr S Rusby
• To receive reports from District and County Councillors
• To note matters raised by members of the public
• To confirm the Minutes of the meeting held on 3^rd March 2025
• To receive the Clerk’s Report
• To receive updates on the following items:
  1. Sandleigh Road Recreation Ground – Cllr Littleboy
  2. Road Verges Grass Cutting – Cllr Littleboy
  3. Community Support Group – Cllr Littleboy
  4. Highways Issues – Cllr M Rusby
  5. Firework Events – Cllr S Rusby
  6. Defibrillator in Cothill – Cllr S Rusby
  7. War Memorials in the Parish – Cllr S Rusby
  8. Dalton Barrack Development and engagement with the Defence Infrastructure Organisation – Cllr Bahu
• To note the Clerk’s advice to follow Mick Herring’s recommendation that the grass around the play area fence and the equipment should be strimmed.
• To approve the purchase of a defibrillator unit and cabinet to be sited at the Merry Miller in Cothill
• Governance
  1. To agree the Parish Council Vision, Aims and Objectives document
  2. To agree the updated Communication Policy document
  3. To consider any training opportunities and requirements and review any training attended.

• Finance
  1. To agree the list of payments and any additional invoices presented for payment in since the circulation of the agenda:

Ref	Invoice Date	Payee	Amount	Method
b101	18/02/2025	Virtual Landline	£          8.75	card
b102	27/02/2025	Lloyds Monthly Fee	£          3.00	card
b103	28/02/2025	Unity Bank/Service Charge	£          6.00	DD
b104	28/02/2025	Unity Bank/Service Charge	£          6.00	DD
b105	31/01/2025	MRH Services/SID sign relocation	£          35.00	bacs
b106	09/03/2025	Talk Home Mobile	£            2.74	card
b107	24/03/2025	Rawlins/Paint Exercise Equipment Paint	£        151.22	card
b108	27/04/2025	Shield Maintenance Ltd/Bin Emptying	£          46.80	bacs
b109	28/02/2025	MRH Services/SID sign relocation	£          35.00	bacs
b110	30/04/2025	Payroll	£        601.23	bacs
b111	30/04/2025	Nest Pension	£        120.24	bacs
b112	30/03/2025	MRH Services/SID sign relocation	£          45.00	bacs
b113	09/04/2025	Talk Home Mobile	£            2.74	card
b114	18/03/2025	Virtual Landline	£            8.75	card
b115	31/03/2025	Lloyds Monthly Fee	£            3.00	card
b116	31/03/2025	Unity Bank/Service Charge	£            6.00	DD

 

1. To note the list of receipts

Receipt Date	Ref	Received From	Amount
31/03/2025	R16	Credit Interest	£424.70
TBC	R17	Oxfordshire County Council – SID funds	£1750.00

1. To receive the Finance Report to 31st March 2025
2. To approve the Bank Reconciliation to 31st March 2025
3. To approve the updated Asset Register to 31^st March 2025
4. To approve the list of regular expenditure, including standing orders and direct debits for the forthcoming year:

Payee	Reason	Frequency	Amount
Shield Maintenance Ltd	Bin Emptying	Monthly	£46.80
Confidential	Employee Salary	Monthly	£751.49
Nest	Employee Pension	Monthly	Advised by payroll provider
HMRC	PAYE&NI	Quarterly	Advised by payroll provider
MRH Services	Playground Inspections	Quarterly	£86 per visit
MRH Services	To turn SID & change battery	Bi-Monthly	£38.50
MRH Services	To turn SID & change battery	Bi-Monthly	£49.50
Unity Bank	Service Charge	Monthly	£6.00
Talk Home Mobile	SIM Card	Monthly	£2.74
Virtual Landline	Landline Charge	Monthly	£8.75
Lloyds Commercial Cards	Monthly Fee	Monthly	£3.00

1. To consider any request for grant funding
   1. Friends of Shippon

• Planning:
  1. To consider any Planning Applications received:

Reference

Location/Description

Date Registered

P25/V0666/HH

The Gables Faringdon Road Shippon Abingdon OX13 6LW

Proposed detached single garage to the front garden, accessed from the existing driveway.

31 March 2025

P25/V0642/FUL

Land at Honeybottom Lane Dry Sandford Abingdon

Erection of an agricultural barn with associated works

• March 2025

1. b) To note Planning Applications decisions:
   Reference

Location/Description

Date Registered

Decision

P25/V0089/HH

37 Spey Road Abingdon OX13 6HR

Retrospective application for the erection of a single-storey outbuilding (reduced height as shown on drawings submitted 14 March 2025)

 

15 January 2025

 

Planning Permission

P24/V2655/A

60 Barrow Road Shippon Abingdon OX13 6JQ

Erection of a notice board (positioning as amended by plans received 05 March 2025)

 

14 January 2025

 

Consent to Display Advertisement

P25/V0171/LB

Lenthalls 76 Church Lane Dry Sandford Abingdon OX13 6JP

Installation of 1no. external boiler with associated flue.

 

27 January 2025

 

Listed Building Consent

 

• To review and note Communications received and to consider any responses if required
• To note matters raised by members of the Council and Clerk.
• Date of next meeting:

To confirm the date of the next Parish Council Meeting, which is scheduled for 7.00 p.m. on Monday  19th May 2025.