Agenda
1) To note apologies for absence
2) To receive any Declarations of Interest from Councillors relating to items on the Agenda
Members to declare any interests, including Disclosable Pecuniary Interest, they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct and to consider any prior requests from members for dispensations that accord with the Localism Act 2011 s33(b-e). (NB this does not preclude any later declarations)
3) To receive updates relating to airfield events and related issues – MOD Station Staff Officer, David O’Hara & Cllr S Rusby
4) To receive reports from District and County Councillors
5) To note matters raised by members of the public
6) To confirm the Minutes of the meeting held on 16th February 2026
7) To receive the Clerk’s Report
8) Governance
a) To consider Health and Safety Issues
b) To consider any training requirements
c) To consider the proposed Biodiversity Policy
d) To note the resignation of the Clerk and agree the process for appointing a replacement Clerk.
9) To consider whether to support the Community Warm Hub once the grant has ended
10) To consider identifying a “community venue”
11) To receive an update on the Community Orchard following the survey and to agree next steps.
12) To receive an update on the recent tree work undertaken by Wood Dragon and to consider the proposed removal of the “brush” around the boundaries
13) To consider the quotes for the replacement or repair of the village entry gate on Barrow Road, Shippon
14) To consider any grant applications –: Friends of Shippon.
15) Finance
a) To agree the list of payments and any additional invoices presented for payment since the circulation of the agenda:
Ref Invoice Date Payee Amount
B268 27/02/2026 Shield Maintenance Ltd/Bin Emptying £ 54.59
B269 26/02/2026 OALC/Membership £ 462.54
B270 31/03/2026 Payroll £ 619.51
B271 31/03/2026 Nest Pension £ 124.10
B272 21/02/2026 Michael Page £ 30.00
B273 28/02/2026 Unity Bank/Service Charge £ 6.00
B274 28/02/2026 Lloyds Monthly Fee £ 3.00
B275 18/02/2026 Virtual Landline £ 8.75
B276 06/03/2026 Talk Home Mobile £ 2.74
B277 20/03/2026 Mr M Ponting t/a Wood Dragon Tree Surgery £ 830.00
B278 31/03/2024 Wendy Bates – unpaid invoice from Mar-24 £ 199.50
B279 30/04/2024 Wendy Bates – unpaid invoice from Apr-24 £ 300.05
B280 28/03/2026 Lloyds Monthly Fee £ 3.00
B281 18/03/2026 Virtual Landline £ 8.75
B282 31/03/2026 Unity Bank/Service Charge £ 6.00
B283 24/03/2026 Dr E L Hughes £ 1,042.40
b) To note the list of receipts – none
c) To approve the updated Asset Register to 31st March 2026
d) To approve the list of regular expenditure, including standing orders and direct debits for the forthcoming year:
Payee Reason Frequency Amount
Shield Maintenance Ltd Bin Emptying Monthly £46.80
MRH Services Playground Inspections Quarterly £86.50
MRH Services To turn SID & change battery Bi-Monthly £44.50
MRH Services To move SID & change battery Bi-Monthly £55.00
MRH Services To move Elan SID Monthly £47.00
Unity Bank Service Charge Monthly £6.00
Talk Home Mobile SIM Card Monthly £2.74
Virtual Landline Landline Charge Monthly £8.75
Lloyds Commercial Cards Monthly Fee Monthly £3.00
16) To receive updates from Councillors:
a) Cllr Littleboy –
i) Sandleigh Road Recreation Ground
ii) Road Verges Grass Cutting
b) Cllr M Rusby
i) Highways Issues
ii) Community use of Cothill School Sports Hall
c) Cllr S Rusby
i) Great British Spring clean
d) Cllr Bahu
i) Dalton Barracks Development
e) Cllr Lane-Evans
i) Scams Awareness Talk 14th April 2026
17) Planning:
a) To consider any Planning Applications received:
Reference
Location/Description
Date Registered
P26/V0424/DIS
The Manor Preparatory School Faringdon Road Shippon Abingdon OX13 6LN
Discharge of conditions 4 (Fencing) and 17(Floodlights) on planning permission P25/V2122/S73 Variation of condition 4 (Approved plans) for a small change to the layout of the AstroTurf pitch on application P16/V1088/FUL.
18 February 2026
b) To note Planning Applications decisions:
Reference
Location/Description
Date Registered
Decision
P26/V0115/HH
3 White House Close Shippon Abingdon OX13 6LP
Demolition of existing attached garage and conservatory to be replaced with a single storey side and rear extension.
20 January 2026
Planning Permission
P25/V2423/HH
170 Cothill Road Dry Sandford Abingdon OX13 6JW
Proposed Uplift extension and renovation of existing Bungalow to include an attached annex to be used as ancillary accommodation to the main dwelling. (Description amended 18th December 2025) (Additional ecology information/photos received 15th December 2025) (Amended plans received 16th January 2026- Changes to the proposed materials and reduction in height of the extensions along with correction of red line) (Amended plan received 12th February- clarification of levels)
11 November 2025
Planning Permission
P25/V2717/DIS
Land off Spey Road Shippon Abingdon
Discharge of condition 6(Unexploded Ordnance Threat and Risk Assessment) on planning permission P23/V1360/O Construction of 9 dwellings with associated landscaping and open space to include access from Spey Road. (As Per Site Contamination Assessment Received 16 January 2026)
12 December 2025
DIS Details Agreed
18) To review and note Communications received and to consider any responses if required –
a) Shield Group bin emptying delays.
19) To note matters raised by members of the Council and Clerk.
20) Date and location of next meeting:
11th May 2026 at 7pm in Shippon Church Hall.
