Committees Meeting – 13th May 2024

Agenda

1. To receive Apologies for Absence
2. To receive any Declarations of Personal or Personal and Prejudicial Interests
3. To receive matters raised by members of the public.
4. To confirm the Minutes of the meeting held on 18th March 2024
5. To note any Matters Arising
Action
6. Highways & Amenities Sub Committee
a. To receive updates on the following:
Sandleigh Road Recreation Ground:
Responsible
• grass cutting,
• Playground maintenance.
• Picnic Table
Status
New Noticeboards to be ordered
Road Verges Grass Cutting
Barrow Road verge erosion issue
Speed and traffic calming measures
b. To consider options for resurfacing the entrance path.
c. To consider the action to be taken regards fly tipping.
7. Finance Sub Committee
Finance decisions have been taken forward to the main Parish Council Meeting Agenda
8. Development & Planning Sub Committee
a. To receive an update on progress in respect of Joint Local Plan 2041
b. To receive an update on the Neighborhood Plan
c. To receive an update on the Defense Infrastructure Organization master planning
process for Dalton Barracks (to be held “in camera”)
d. To agree to employ the services of Nigel McGurk to provide initial advice on the
Dalton Barrack proposals at a budget of up to £2000.
e. To agree to employ the services of Create Streets to produce report for the guidance
of Councillors in the master planning process at £2400
9. Date of next meeting
To confirm the date of the next Parish Council Meeting, which is scheduled for 7.00 p.m. on
Monday 8th July 2024 at Shippon Church Hall.

Minutes

1. To receive Apologies for Absence – None
2. To receive any Declarations of Personal or Personal and Prejudicial Interests – none
3. To receive matters raised by members of the public – none
4. To confirm the Minutes of the meeting held on 18th March 2024 – the minutes were
confirmed.
5. To note any Matters Arising – Barrow Road planning application being reviewed. More
drawing had been produced. The sight line was still insufficient; this has been raised
with the Vale Planning team.
6. Highways & Amenities Sub Committee
a. To receive updates on the following:
Action
Status
Sandleigh Road Recreation Ground:
Responsible
 grass cutting,
Grass cut in April.
Requested that this be
done again.
 Playground maintenance.
Mick Herring to be
chased
 Picnic Table
Has been installed and
is being used.
New Noticeboards to be ordered
Previous decisions to
be reviewed by the
Chair and Clerk.
Road Verges Grass Cutting
Barrow Road verge erosion issue
cut in April. Requested
that this be done again.
To be followed up
Speed and traffic calming measures
Ongoing
b. To consider options for resurfacing the entrance path – review quotes previously
received.
c. To consider the action to be taken regards fly tipping – letter to be sent to the
residents who have tipped garden waste onto rec (64) (Action Clerk)
7. Finance Sub Committee
Finance decisions have been taken forward to the main Parish Council Meeting
Agenda
8. Development & Planning Sub Committee – it was agreed that all these items were to
be carried forward to the full Council meeting.
a. To receive an update on progress in respect of Joint Local Plan 2041
b. To receive an update on the Neighborhood Plan
c. To receive an update on the Defense Infrastructure Organization master planning
process for Dalton Barracks (to be held “in camera”)
d. To agree to employ the services of Nigel McGurk to provide initial advice on the
Dalton Barrack proposals at a budget of up to £2000
e. To agree to employ the services of Create Streets to produce report for the
guidance of Councillors in the master planning process at £2400
9. Date of next meeting
To confirm the date of the next Parish Council Meeting, which is scheduled for 7.00 p.m. on
Monday 8th July 2024 at Cothill School (TBC).
The meeting closed at: 19:15