Council Meeting – 22nd September 2025

Council Meeting – Revised date: 22nd  September 2025 – 7pm Shippon Church Hall

Agenda

1) To note apologies for absence
2) To receive any Declarations of Interest from Councillors relating to items on the Agenda
Members to declare any interests, including Disclosable Pecuniary Interest, they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct and to consider any prior requests from members for dispensations that accord with the Localism Act 2011 s33(b-e). (NB this does not preclude any later declarations)
3) To receive updates relating to airfield events and related issues – MOD Station Staff Officer, David O’Hara & Cllr S Rusby
4) To receive reports from District and County Councillors
5) To note matters raised by members of the public
6) To confirm the Minutes of the meeting held on 4th August 2025
7) To receive the Clerk’s Report
8) Governance
a) To consider Health and Safety Issues
b) To receive the tree report and agree and actions required.
c) To note the completed external auditor report and certificate for 2024-25
d) To note the National Joint Council pay rise for 2025-26 – for Salary Point 23 this has increased from £17.29 per hour to £17.85 per hour.
e) To note the increase in cost for the bins collection with The Shield Group from £39 per month to £45.50 per month.
f) To approve the proposed Document Retention Policy
g) To approve the proposed reserves policy.
h) To consider any training requirements and to receive an update on any training attended.
9) Finance
a) To agree the list of payments and any additional invoices presented for payment in since the circulation of the agenda:
Ref Date Payee Amount Method
B170 30/06/2025 MRH Services/SID relocation £ 38.50 bacs
B171 31/07/2025 MRH Services/PLAY Area Inspection £ 86.00 bacs
B172 12/08/2025 MRH Services/SID installation & relocation £ 236.00 bacs
B173 05/08/2025 SLCC Membership £ 150.00 bacs
B174 31/07/2025 BGG/Verges & Rec cutting £ 960.00 bacs
B175 04/08/2025 Oxfordshire Neighbourhood Plan Alliance £ 50.00 bacs
B176 31/08/2025 Payroll £ 692.47 bacs
B177 31/08/2025 Unity Bank/Service Charge £ 6.00 DD
B178 31/08/2025 Lloyds Monthly Fee £ 3.00 card
B179 31/08/2025 Nest Pension £ 139.48 DD
B180 30/09/2025 Payroll £ 692.47 bacs
B181 30/09/2025 Nest Pension £ 139.48 DD
B182 30/09/2025 Unity Bank/Service Charge £ 6.00 DD
B183 30/09/2025 Lloyds Monthly Fee £ 3.00 card
B184 28/08/2025 Shield Maintenance Ltd/Bin Emptying £ 46.80 bacs
B185 06/08/2025 Amazon/Vinyl Paper £ 15.99 card
B186 09/09/2025 Devey Tree Care Ltd £ 540.00 bacs
B187 11/08/2025 Talk Home Mobile £ 2.74 card
B188 18/08/2025 Virtual Landline £ 8.75 card
B189 11/09/2025 Talk Home Mobile £ 2.74 card
B190 18/09/2025 Virtual Landline £ 8.75 card
B191 08/08/2025 Moore SA £ 409.50 bacs

b) To note the list of receipts
None
c) To consider any grant applications:
i) Dry Sandford Primary School
10) To consider priorities for future projects
11) To agree the purchase of the Community Christmas Tree for the Prince of Wales Garden
12) To consider the purchase of a Christmas Tree for Cothill or Dry Sandford
13) To consider the proposal to arrange with the Play Inspection Company for the 2026 Play Area Inspection.
14) To agree the purchase of two wreaths from the Royal British Legion at £25 each.
15) To agree the arrangements for talks on avoiding scams for the community.
16) To agree the proposals for advertising in the Wootton Community Newsletter.
17) To agree the purchase, installation and emptying of a litter bin outside The Bungalow, Farringdon Road.
18) To receive updates from Councillors:
a) Cllr Littleboy –
i) Sandleigh Road Recreation Ground
ii) Road Verges Grass Cutting
b) Cllr M Rusby
i) Highways Issues
c) Cllr S Rusby
i) Defibrillator
ii) War Memorials
iii) Airfield
iv) Fireworks Events
d) Cllr Bahu
i) Dalton Barracks Development and engagement with the Defence Infrastructure Organisation
19) Planning:
a) To consider any Planning Applications received:
Reference Location Description Registered
P25/V1790/S73
197 Cothill Road Dry Sandford Abingdon OX13 6JW Variation of condition 2(approved plans) on application ref. P20/V2054/HH – new roof configuration and internal layout proposed (Erection of a garden room for home office and additional storage.) 03-Sep-25
P25/V1861/T28
Orange PCS (OXF21) Dunmore Leisure Centre Dunmore Farm Abingdon OX13 6BH Installation of new permanent diesel generator on existing concrete base, installation of 1 no. proposed cabinet and ancillary development thereto 28-Aug-25
P25/V1547/RM
Land at Spey Road Shippon Abingdon Reserved Matters application following outline approval P23/V1360/O for appearance, landscaping, layout and scale. (Construction of 9 dwellings with associated landscaping and open space to include access from Spey Road. (Outline Application with Appearance, Landscaping, Layout and Scale Reserved)) 06-Aug-25
P25/V1377/S73
Land North West of Dunmore Road Abingdon Oxfordshire Variation of condition 7 on Planning Permission P19/V0169/RM. Changes to the amenity space: the removal of acoustic fence and 1.5m retaining wall, increase to area of wildflower grass mix. Amendments to seating area in northwest, including removal of walls and insertion of hedge planting (amended description). (Reserved Matters application following Outline Approval P17/V1336/O for residential development for 200 dwellings, together with associated access, landscaping and public open space, infrastructure (utilities) and biodiversity enhancements.) 05-Aug-25
P25/V1669/NM
The Manor Preparatory School Faringdon Road Shippon Abingdon OX13 6LN Non Material Amendment on Planning Application P16/V1088/FUL -Changes to the position of the AstroTurf pitch and netball courts. Creation of a small viewing mound. (Hybrid application comprising a detailed application for a sports hall, AstroTurf pitch and pavilion, relocated netball and tennis courts, new canopy to lower school building, car park extension to rear and rearranged access, car park and drop off at front of school; and an outline application for erection of a swimming pool, two classroom buildings and extension to dining room (all matters reserved except access).” 04-Aug-25
P25/V1568/DIS
Land at Spey Road Abingdon Discharge of condition(s) 11 (Preliminary Ecological Assessment) and 12 (CEMP) on planning application P23/V1360/O Construction of 9 dwellings with associated landscaping and open space to include access from Spey Road. (Outline Application with Appearance, Landscaping, Layout and Scale Reserved). 31-Jul-25
P25/V1567/DIS
Land at Spey Road Abingdon Discharge of conditions 9 (Surface drainage) and 10 (Foul drainage) on planning application P23/V1360/O (Construction of 9 dwellings with associated landscaping and open space to include access from Spey Road (Outline application with appearance, landscaping, layout and scale reserved). 31-Jul-25
P25/V1566/DIS
Land at Spey Road Shippon Abingdon Discharge of condition 8 (Archaeological Written Scheme of Investigation) on planning application P23/V1360/O. Construction of 9 dwellings with associated landscaping and open space to include access from Spey Road (Outline application with appearance, landscaping, layout and scale reserved) 21-Jul-25

b) To note Planning Applications decisions:
Reference Location/Description Date Registered Decision
P25/V1567/DIS
Land at Spey Road Abingdon Discharge of conditions 9 (Surface drainage) and 10 (Foul drainage) on planning application P23/V1360/O (Construction of 9 dwellings with associated landscaping and open space to include access from Spey Road (Outline application with appearance, landscaping, layout and scale reserved). DIS Partially Agreed
P25/V1566/DIS
Land at Spey Road Shippon Abingdon Discharge of condition 8 (Archaeological Written Scheme of Investigation) on planning application P23/V1360/O. Construction of 9 dwellings with associated landscaping and open space to include access from Spey Road (Outline application with appearance, landscaping, layout and scale reserved) DIS Details Agreed
P25/V0948/HH
Pages Farm 125 Lashford Lane Dry Sandford Abingdon OX13 6JS Single storey side/rear extensions to the existing detached garage to facilitate the conversion of the garage into a new 2 bedroom ancillary annex (Amended plans received 22nd July 2025- Changes to the red line boundary and reduction in size of the annex) (Amended plans received 27th August 2025- Reducing the size of the proposed annex) Planning Permission
P25/V1669/NM
The Manor Preparatory School Faringdon Road Shippon Abingdon OX13 6LN Non Material Amendment on Planning Application P16/V1088/FUL -Changes to the position of the AstroTurf pitch and netball courts. Creation of a small viewing mound. (Hybrid application comprising a detailed application for a sports hall, AstroTurf pitch and pavilion, relocated netball and tennis courts, new canopy to lower school building, car park extension to rear and rearranged access, car park and drop off at front of school; and an outline application for erection of a swimming pool, two classroom buildings and extension to dining room (all matters reserved except access).” Reject NMA
P25/V0642/FUL
Land at Honeybottom Lane Dry Sandford Abingdon Erection of an agricultural barn with associated works (Additional ecology grassland report received 12th June 2025) Planning Permission
P25/V0998/HH
3 Sycamore Close Shippon Abingdon OX13 6ER Demolition of existing garage and boot room to the front, replace with new home gym with new shower room (same footprint) with flat roof and curved velux roof light. Planning Permission
P25/V1105/HH
36 Sandleigh Road Dry Sandford Abingdon OX13 6DP Loft Conversion and Single-Storey Rear Extension Planning Permission

20) To review and note Communications received and to consider any responses if required
21) To note matters raised by members of the Council and Clerk.
22) Date of next meeting:
To confirm the date of the next Parish Council Meeting, which is scheduled for 7.00 p.m. on Monday 27th October 2025.