Monday 27th October 2025 at 7.00 p.m. Prince of Wales Public House Meeting Room
Agenda
1) To note apologies for absence
2) To receive any Declarations of Interest from Councillors relating to items on the Agenda
Members to declare any interests, including Disclosable Pecuniary Interest, they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct and to consider any prior requests from members for dispensations that accord with the Localism Act 2011 s33(b-e). (NB this does not preclude any later declarations)
3) To receive updates relating to airfield events and related issues – MOD Station Staff Officer, David O’Hara & Cllr S Rusby
4) To receive reports from District and County Councillors
5) To note matters raised by members of the public
6) To confirm the Minutes of the meeting held on 22nd September 2025
7) To receive the Clerk’s Report
8) To note the application for a grant from the Vale of White Horse District Council’s Winter Warmer Grant Scheme – “Warm Up & Wind Down in St Helen Without Parish”
9) Governance
a) To consider Health and Safety Issues
10) To consider the purchase of high-viz jackets and coats for the Speedwatch team.
11) To agree the purchase and installation of a litter bin outside The Bungalow, Faringdon Road.
12) To consider the purchase and planting of bulbs and agree the locations for the bulbs to be planted
13) To consider spending £238.40 on four Community Speedwatch Signs
14) To consider the expenditure of £2100 on seven wooden posts to be installed on the verge in Barrow Road, Shippon
15) To consider any grant applications:
Dry Sandford School
16) Finance
a) To receive the bank reconciliation to 30th September 2025
b) To agree the list of payments and any additional invoices presented for payment since the circulation of the agenda:
| Ref | Date | Payee | Amount | Method |
| B193 | 15/10/2025 | ICO | £ 47.00 | DD |
| B194 | 05/10/2025 | HMRC/PAYE | £ 651.96 | BACS |
| B195 | 29/10/2025 | Payroll | £ 619.51 | BACS |
| B196 | 31/10/2025 | Nest Pension | £ 124.10 | DD |
| B197 | 26/09/2025 | Shield Maintenance Ltd/Bin Emptying | £ 46.80 | BACS |
| B198 | 25/09/2025 | Parish Online/Mapping | £ 134.40 | BACS |
| B199 | 26/09/2025 | The Cartridge People/Printer Toner | £ 314.02 | Card |
| B200 | 11/09/2025 | Unity Bank/Service Charge | £ 6.00 | DD |
| B201 | 18/09/2025 | Lloyds Monthly Fee | £ 3.00 | Card |
| B202 | 11/10/2025 | Talk Home Mobile | £ 2.74 | Card |
| B203 | 18/10/2025 | Virtual Landline | £ 8.75 | Card |
| B204 | 17/10/2025 | Amazon/Magnets | £ 13.99 | Card |
| B205 | 01/10/2025 | Prince of Wales | £ 20.00 | BACS |
c) To note the list of receipts
| Receipt Date | Ref | Received From | Amount |
| 30/09/2025 | R25/8 | Credit Interest | £387.23 |
Receipt Date Ref Received From Amount
30/09/2025 R25/8 Credit Interest £387.23
17) To receive updates from Councillors:
a) Cllr Littleboy
i) Sandleigh Road Recreation Ground
ii) Road Verges Grass Cutting
b) Cllr M Rusby
i) Highways Issues
ii) Community use of Cothill School Sports Hall
c) Cllr S Rusby
i) War Memorial
ii) Airfield
iii) Fireworks Events
d) Cllr Bahu
i) Dalton Barrack’s Development
18) Planning:
a) To consider any Planning Applications received:
P25/V2122/S73
The Manor Preparatory School Faringdon Road Shippon Abingdon OX13 6LN
Variation of condition 4 (Approved plans) for a small change to the layout of the AstroTurf pitch on application P16/V1088/FUL. “Hybrid application comprising a detailed application for a sports hall, AstroTurf pitch and pavilion, relocated netball and tennis courts, new canopy to lower school building, car park extension to rear and rearranged access, car park and drop off at front of school; and an outline application for erection of a swimming pool, two classroom buildings and extension to dining room (all matters reserved except access).”
7 October 2025
P25/V2027/FUL
Barrow Road Shippon Abingdon Oxfordshire OX13 6JQ
Detached Carport
25 September 2025
b) To note Planning Applications decisions:
P25/V1377/S73
Land North West of Dunmore Road Abingdon Oxfordshire
Variation of condition 7 on Planning Permission P19/V0169/RM. Changes to the amenity space: the removal of acoustic fence and 1.5m retaining wall, increase to area of wildflower grass mix. Amendments to seating area in northwest, including removal of walls and insertion of hedge planting (amended description). (Reserved Matters application following Outline Approval P17/V1336/O for residential development for 200 dwellings, together with associated access, landscaping and public open space, infrastructure (utilities) and biodiversity enhancements.)
5 August 2025
Refusal of Planning Permission
P25/V1568/DIS
Land at Spey Road Abingdon
Discharge of condition(s) 11 (Preliminary Ecological Assessment) and 12 (LEMP) on planning application P23/V1360/O Construction of 9 dwellings with associated landscaping and open space to include access from Spey Road. (Outline Application with Appearance, Landscaping, Layout and Scale Reserved).
31 July 2025
DIS Details Rejected
P25/V1861/T28
Orange PCS (OXF21) Dunmore Leisure Centre Dunmore Farm Abingdon OX13 6BH
Installation of new permanent diesel generator on existing concrete base, installation of 1 no. proposed cabinet and ancillary development thereto
28 August 2025
Telcoms Development (28) Granted
19) To review and note Communications received and to consider any responses if required
20) To note matters raised by members of the Council and Clerk
21) Date of next meeting:
To confirm the date of the next Parish Council Meeting, which is scheduled for 7.00 p.m. on Monday 8th December 2025.
Minutes
Present: Cllr. M. Page (Chair), Cllr R. Bahu, Cllr D. Churchouse, Cllr P. Lane-Evans, Cllr M. Littleboy, Cllr S. Rusby, Cllr V. Talbot
Absent: Cllr M Rusby
Also in attendance: W Bates (Clerk), District Cllr Robert Clegg
- To note apologies for absence: Cllr M Rusby, David O’Hara, County Cllr James Plumb
- To receive any Declarations of Interest from Councillors relating to items on the Agenda: Cllr Churchouse declared an interest in the Barrow Road planning application.
- To receive updates relating to airfield events and related issues – Cllr S Rusby gave a brief report on David O’Hara’s behalf: a new station commander is now in post at Dalton Barracks; the calendar for 2026 is nearly ready. It is likely that the number of motorsport days will reduce from 14 to 12 and the events run by Xplosive Events will reduce from 3 to 2. Monitoring of the motorsport events to finish by 6pm continues.
- To receive reports from District and County Councillors
County Cllr James Plumb sent in a report for the Council which highlighted that congestion charge permits are now available, that the Oxfordshire care system has been given a ‘good’ rating and that teams are currently in the process of clearing all the drainage gullies across Oxfordshire.
District Cllr Robert Clegg reported that the Planning Inspectorate has requested that the draft Joint Local Plan submitted by the Vale of White Horse District Council be withdrawn due to perceived issues regarding the “duty to cooperate” with Oxford City Council. The Vale has responded to this and is awaiting a reply. The pace of building on the Dalton Barracks Garden Village cannot realistically be accelerated. - To note matters raised by members of the public: none
- To confirm the Minutes of the meeting held on 22nd September 2025. These were approved and signed by the Chairman.
- To receive the Clerk’s Report:
- An email has been received from a resident about a tree in the narrow strip of land to the south end of the recreation ground requesting that the tree is cut back. The Clerk will obtain quotes for necessary works to be undertaken to be reviewed at the next meeting.
- Wreaths from the Royal British Legion have been delivered and options to secure an environmentally friendly alternative will be investigated ready for 2026.
- The projects list in the shared drive has been updated following last week’s discussions.
- Training on the Council’s email and cloud storage will be on 14th November at 11am at Cllr Page’s house. Councillors should bring along their usual devices if possible.
- A submission about the fireworks traffic management scheme and general information about the parish council was made for the November edition of the WADS Newsletter.
- To note the application for a grant from the Vale of White Horse District Council’s Winter Warmer Grant Scheme – “Warm Up & Wind Down in St Helen Without Parish”. This was noted.
- Governance
- To consider Health and Safety Issues – it was agreed that the lack of heating provision in the Church Hall in Shippon makes it unsuitable for meetings during the colder months and that meetings would rotate between the Prince of Wales Meeting Room, the Wootton and Dry Sandford Community Centre and Cothill House School.
- To consider the purchase of high-viz jackets and coats for members of the Parish Council – it was agreed to purchase 9 jackets from Amazon at £23.32 (27.99 incl. VAT) each and 2 waistcoats from Workwear Express at £14.98 (17.98 incl. VAT) each.
- To agree the purchase and installation of a litter bin outside The Bungalow, Faringdon Road – it was agreed to purchase a litter bin as follows: Litterbins.co.uk a 42litre post mounted hooded green bin at £237.95 ex VAT plus £100 ex VAT for installation. Clerk to contact MRH Services for a price on installation and to investigate other installers such as (Phil Rose)/ODS.
- To consider the purchase and planting of bulbs and agree the locations for the bulbs to be planted – it was agreed to purchase up to 3000 bulbs over the next two years at a cost of £450. Subject to a complete risk assessment, it was agreed that Councillors would plant the bulbs. It was agreed to allow a provision of £2000 for planting the bulbs as a backup. The bulbs are to be planted at the white entry gates, the top of Lashford Lane, outside Dry Sandford School, at the noticeboard on the green triangle in Shippon, the junction of Barrow Road and Faringdon Road.
- To consider spending £238.40 on four Community Speedwatch Signs – 2 on Besslesleigh Road and 2 on Cholswell Road. This was agreed. It was also agreed to purchase a further 2 signs at £120 to be located in Lashford Lane.
- To consider the expenditure of £2100 on wooden posts to be installed on the verge in Barrow Road, Shippon. This was agreed. Cllr M Rusby to progress this. Thanks were extended to Cllr M Rusby for his work on this.
- To consider any grant applications – It was agreed to approve the grant for the sensory garden at Dry Sandford School.
- Finance
- To receive the bank reconciliation to 30th September 2025; the reconciliation has been checked and signed by Cllr Churchouse.
- To agree the list of payments and any additional invoices presented for payment since the circulation of the agenda; the following list of payments was approved:
| Ref | Date | Payee | Amount | Method |
| B193 | 15/10/2025 | ICO | £ 47.00 | DD |
| B194 | 05/10/2025 | HMRC/PAYE | £ 651.96 | BACS |
| B195 | 29/10/2025 | Payroll | £ 619.51 | BACS |
| B196 | 31/10/2025 | Nest Pension | £ 124.10 | DD |
| B197 | 26/09/2025 | Shield Maintenance Ltd/Bin Emptying | £ 46.80 | BACS |
| B198 | 25/09/2025 | Parish Online/Mapping | £ 134.40 | BACS |
| B199 | 26/09/2025 | The Cartridge People/Printer Toner | £ 314.02 | Card |
| B200 | 11/09/2025 | Unity Bank/Service Charge | £ 6.00 | DD |
| B201 | 18/09/2025 | Lloyds Monthly Fee | £ 3.00 | Card |
| B202 | 11/10/2025 | Talk Home Mobile | £ 2.74 | Card |
| B203 | 18/10/2025 | Virtual Landline | £ 8.75 | Card |
| B204 | 17/10/2025 | Amazon/Magnets | £ 13.99 | Card |
| B205 | 01/10/2025 | Prince of Wales | £ 20.00 | BACS |
- To note the list of receipts. The following receipts were noted:
| Receipt Date | Ref | Received From | Amount |
| 30/09/2025 | R25/8 | Credit Interest | £387.23 |
- To receive updates from Councillors:
- Cllr Littleboy
- Sandleigh Road Recreation Ground – the grass was cut on 17th Painting on various items is required.
- Road Verges Grass Cutting – these are still to be done. BGG has been asked to do them.
- Cllr M Rusby
- Highways Issues – awaiting Oxfordshire County Council to put white lines on the carriageway edge in Barrow Road to encourage speed reduction. Options to protect the stone walls will be considered once this has been done.
- Community use of Cothill School Sports Hall – Cllrs Page and M Rusby met with the Finance Manager and Chief Executive of the Radley Schools Group (RSG). RSG will meet with the head teacher of Cothill School and a further meeting with the Cllrs will be held.
- Cllr S Rusby
- War Memorial – work has started on the restoration of the Shippon War Memorial.
- Fireworks Events – Xplosive Events Fireworks – 15th November 2025: Cllr S Rusby and Cllr Page have been working with the Safety Advisory Group, the Vale of White Horse Licensing Enforcement Officer and the event organiser to ensure effective traffic management is in place for the event. A follow-up meeting with the Safety Advisory Group and Oxfordshire Highways is taking place shortly. A letter prepared by Parish Council is being circulated to all affected residents in the Parish and is to be sent to David O’Hara to ensure army personnel are made aware of the arrangements.
- Cllr Bahu
- Dalton Barracks Development – progress is very slow. Cllrs Page and Bahu continue to attend the meetings with the Defense Infrastructure Organisation.
- Cllr Littleboy
- Planning:
- To consider any Planning Applications received:
The Manor Preparatory School Faringdon Road Shippon Abingdon OX13 6LN
Variation of condition 4 (Approved plans) for a small change to the layout of the AstroTurf pitch on application P16/V1088/FUL. “Hybrid application comprising a detailed application for a sports hall, AstroTurf pitch and pavilion, relocated netball and tennis courts, new canopy to lower school building, car park extension to rear and rearranged access, car park and drop off at front of school; and an outline application for erection of a swimming pool, two classroom buildings and extension to dining room (all matters reserved except access).”
7 October 2025
The Council will request further details of the impact of the change to the position of the lights on the neighbouring residents and a copy of the lighting assessment.
A question has been raised regarding the original application as to whether a Community Use Agreement is in place.
Barrow Road Shippon Abingdon Oxfordshire OX13 6JQ
Detached Carport
25 September 2025
Concerns have been raised regarding the application. The application will be reviewed in greater detail in light of these concerns and the Clerk will submit a response on behalf of the Council once this has been done.
-
- To note Planning Applications decisions. The following applications were noted:
Land North West of Dunmore Road Abingdon Oxfordshire
Variation of condition 7 on Planning Permission P19/V0169/RM. Changes to the amenity space: the removal of acoustic fence and 1.5m retaining wall, increase to area of wildflower grass mix. Amendments to seating area in northwest, including removal of walls and insertion of hedge planting (amended description). (Reserved Matters application following Outline Approval P17/V1336/O for residential development for 200 dwellings, together with associated access, landscaping and public open space, infrastructure (utilities) and biodiversity enhancements.)
5 August 2025
Refusal of Planning Permission
Land at Spey Road Abingdon
Discharge of condition(s) 11 (Preliminary Ecological Assessment) and 12 (LEMP) on planning application P23/V1360/O Construction of 9 dwellings with associated landscaping and open space to include access from Spey Road. (Outline Application with Appearance, Landscaping, Layout and Scale Reserved).
31 July 2025
DIS Details Rejected
Orange PCS (OXF21) Dunmore Leisure Centre Dunmore Farm Abingdon OX13 6BH
Installation of new permanent diesel generator on existing concrete base, installation of 1 no. proposed cabinet and ancillary development thereto
28 August 2025
Telcoms Development (28) Granted
- To review and note Communications received and to consider any responses if required: none
- To note matters raised by members of the Council and Clerk. Cllr Churchouse will be leaving the area so is stepping down as a member of the Parish Council. Thanks were extended to him for all his service to the Council and the community.
- Date of next meeting:
- To confirm the date of the next Parish Council Meeting, which is scheduled for 7.00 p.m. on Monday 8th December 2025.
The meeting closed at: 21:08
